TERMS AND CONDITIONS
In the city of Oakville will take place the event OAKVILLE LATINO FESTIVAL. This event will be regulated under this participation agreement, which it acts as a contract.
CONDITIONS
- 100% PAYMENT must be included in the application form for a vendor to be considered.
- Cancellations up to and including June 20 2025 will receive 80% of fees. 20% are administration fee, not refunded.
- Cancellations after June 20 2025 will be NOT refunded.
- Oakville Latino Festival and WeDoes heritage association assumes no liability with respect to any property, of any kind, placed upon the premises by the Vendors.
- Oakville Latino Festival and WeDoes heritage association are not responsible for accidents or stolen items.
- Oakville Latino Festival and WeDoes heritage association are not responsible for products left over night.
- The Vendor shall be responsible for removing all equipment’s, displays, advertising materials and the like erected or placed on the premises immediately at the close of the festival.
- Oakville Latino Festival and WeDoes heritage association will take photos during the festival to use for promotional purposes. If you sign this contract, you automatically agree to allow Oakville Latino Festival and WeDoes heritage association to use Oakville Latino Festival photos for this purpose and forfeit the right to legal actions against the Oakville Latino Festival and WeDoes heritage association or its members.
- All Vendors must have their own liability insurance, Oakville Latino Festival and WeDoes heritage association are NOT responsible for any event of injury, damage, accident or death that may occur to any member of the group during the event.
- No money refund will be issued in case of rain or any weather relatives.
- This is an institutional contract. It is not transferable.
PROHIBITIONS
The Vendors are prohibited from the followings acts and behaviors:
- Transfer the booth partially or totally.
- Sell/distribute or promote any product/service from other company or business.
- Sell/distribute any drink alcohol or beverages.
- Distribute advertising from other companies.
- The Vendors is not allowed to weld, stick, paint or cause any damage of the venue.
- Try to attract the public’s attention by using loudspeakers or sound equipment’s, creating general discomfort.
VENDORS MUST ADHERE TO ALL OF THE FOLLOWING GUIDELINES MADE BY BRONTE HERITAGE WATERFRONT PARK
- Vendors must follow all instructions from City staff. They must cease vending operation if requested.
- Vendors are responsible for their assigned space. They must dispose of the waste that they generate in a timely manner throughout the event, and following the event, their space must be left clean and free from all garbage and debris. Waste must be disposed of in the dumpsters. They must use the recycling dumpster only for recycling.
- Vendor vehicles are not permitted to drive on the venue unless authorized by City personnel.
- Vehicles entering the venue may only drive on City Centre Drive and the east side of the market trellis.
- The maximum driving speed on the venue and routes is 10 km/hr.
- Vendor vehicles are allowed onsite for load in and load out only. PARKING IS NOT ALLOWED ON SITE DURING THE EVENT.
- All tents must be a maximum size of 10x10, unless otherwise Approved by the organizer; they must be anchored by weights. Staking in the turf is strictly prohibited.
- Electrical access is could be available just in emergency case. If requested in advance with specifications. All electrical appliances must display a sticker indicating proof of inspection by the Electrical Standards Association (ESA) or the Canadian Standards Association (CSA).
- Solicitation is prohibited on City property (Advertising Policy 03-09-01); all sales must be made from the assigned area only.
- Vendors must abide by all provincial health regulations including service and storage of food and beverage products. They must ensure all food personnel operate in a sanitary manner fulfilling their obligation to protect the health of event attendees.
- Vendors must comply with the City’s Respectful Workplace Policy (01-03-04): employees, elected officials, citizens and volunteers acting on behalf of the City of Oakville are entitled to a Respectful Workplace. No form of discrimination, harassment, or bullying will be tolerated.
- A fire extinguisher is required for any vendor with flammables
- Load out will only commence once clearance has been given to the Event Organizer by the venue.
*In representation of the company declare to understand the terms and conditions of this contract and accept all rules and regulations of the event. By signing this contract, I hereby acknowledge my understanding and acceptance all rules and regulations of the event.
